By: Stan Popovich
A company can waste valuable time and money conducting business meetings that don’t produce results.
This can lead to frustration among your employees.
As a result, here are six suggestions on how to get the most out of your business gatherings.
1. Know what you want to accomplish: It is important to know why you are scheduling a business meeting. Write down a list of goals you want accomplished before your meeting and then review those goals to make sure you did not leave anything out.
2. Develop a plan: Once you decide what you need to accomplish, you need to create a plan on how you will communicate your goals to your employees. Before the meeting begins, create a one-page summary of the major points that you want to cover during your meeting. This lets your employees know what to expect, which will result in them having a better understanding of the purpose of the meeting.
3. Make sure you stay on topic: When there is a lot of people in a meeting it can be difficult to stay on topic so prepare accordingly. If you find that the meeting isn’t going anywhere or someone is off on a tangent, then politely circle back to the important topic that needs to be addressed.
Also, make an effort to reduce any workplace conflicts. Things will not always go according to plan. When a potential problem starts to develop, try to find a solution immediately. Do not let potential conflicts drag on from one week to the next. Use your problem-solving skills to find the answers to any problems that may come up during your business presentations.
4. Encourage participation: Do not let a few people take control of your meetings. Instead, create a friendly atmosphere where everyone feels comfortable expressing their opinions.
In addition, always ask questions when talking to your employees and colleagues. To prepare, write a list of questions that relates to your current business concerns. If you ask a question and someone beats around the bush, make sure you ask for clarification or push to get an answer that resolves your issues.
5. Learn from past experiences: Learn how to improve your company’s business meetings by reviewing past presentations. Focusing on what you did wrong the last time can go a long way in having productive meetings in the future. Another idea is to ask for feedback from the people that attended the meeting and follow through on their suggestions.
6. Change things up: Add some variety to your meetings and do not do the same thing all of the time. This will prevent your employees from getting bored and may also encourage participation. Be open-minded when taking suggestions on how to improve future business meetings.
In addition, do not leave the meeting right away. Don’t just finish your presentation and then leave. Chances are some topics may need to be further explained or someone will not fully understand the presentation. Again, be patient and ensure that everyone understands your business goals.
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